Privacy Policy

InstantReg Inc. (thereinafter “InstantReg”, “we”, “us”, “our”) is committed to respecting your privacy. Either you offer online registration for an event or register for an event using our service, all the information provided is kept private. This information includes names, addresses, preferences and credit card information.

Client is an event organizer who is using InstantReg service. All information collected during an event registration process is owned by the client of InstantReg. We do not rent or sell lists of personal information of any type. We do not use personal information collected through registration for solicitations. In case you are a InstantReg client, we may on occasion send you an email about any new feature added to our website or for special offers.

InstantReg has no control over and make no representations concerning the privacy policies of any event organizer. Accordingly if you like to find out how an event organizer will use the registration data, you need to review the event organizer’s privacy policy or directly contact the event organizer.

Information Collection & Use

For Event Organizers

InstantReg collects personally identifiable information during the signup process. This will include personal information (such as name, email, phone, billing address) and financial information (such as credit card number and expiration date). This information from client is collected when client signs up to open a new account or calls and starts a new account over the phone.

For Attendees

All attendees data that is collected and maintained through our service is solely owned by the client and we have no right to sell or use that information provided. The client, not InstantReg is responsible for what information is collected and required on the registration forms. We do not license, sell or trade any collected information including personal information or specific information about the transaction or other personally identifiable information. InstantReg is responsible for safe and secure storage of all information collected.

Uses of Information

InstantReg provides all end user (attendee) information collected through our event registration system to the clients (Event Organizer). Any information provided on the registration pages is the sole property of the client and is kept on InstantReg’s servers and is accessible only to the authorized client through secure interface or to InstantReg at the direct request of the authorized client. If an attendee wants to find out how the client will be using their information the attendee should see the client’s privacy statement or contact the client directly.

Information Sharing and Disclosures

Aggregate Data

We may share reports with third parties based on aggregated data of our user base. This aggregated data does not include any personally identifiable information about organizers or attendees. These reports will not include your personal or organization name or address. Information about users is aggregated for the purposes of determining successful event benchmarks and other similar activities.

Information Disclosure

We may disclose personal information as required by law and when we have reasons to believe that disclosing this information is necessary to protect our legal rights or to identify, contact or bring legal action against someone who may be causing injury to or interference with other InstantReg users or anyone else who could be harmed by such activities.

Cookies & IP Address


A cookie is a small piece of information sent by a Web server to store on a Web browser so it can later be read back from that browser.

Some parts of the InstantReg site use cookies to collect information about visitors’ use of the Web site and to facilitate return visits. The information collected from cookies is tracked to enhance security and to improve the functionality of the Site by avoiding duplicate data entry, facilitating navigation, and increasing the relevance of content. We do not link the information stored in cookies to any personally identifiable information entered though our site. Cookies on the Site stores a unique identifier (Session Id) used to make the navigation easy on our site. Some cookies used by the Site may remain on the user’s computer after they leave the Site, but the majority is set to expire within 30 – 365 days. If you set your browser to alert you to cookies being placed, a prompt screen requesting acceptance will describe information about the cookie, its duration, and the server it is being returned to. There may be some cookies on certain tools that may be of longer duration.

This privacy statement covers the use of cookies by this site only and does not cover the use of cookies by any third parties.

IP Addresses

We may use your IP address to diagnose problems with our servers and administer our website.


The security of your personal information is important to us. When logged in to an event management section or registering for an event, every page you visit is encrypted using industry standard Secure Socket Layer (SSL) technology.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

If you have any questions about security on our Web site, you can contact us by visiting our Contact Us page.

Changes in this Privacy Statement

InstantReg reserves the right to change this policy at any time by notifying users through a notice posted in or by email, of the existence of a new privacy policy or any updates.

Contact Us

If you have any questions or suggestions regarding our privacy policy, please contact us at: 408-834-7566 or send an email at